(Contact in 2005: Revd Dr John Hirt: 0408 238 117)
TERTIARY CHAPLAINCY DEVELOPMENT COMMITTEE
(TCDC)
Presbytery of Sydney
(8 August 1999)
“The Presbytery” shall refer to the Presbytery of Sydney.
“The Church” shall refer to the Uniting Church in Australia
“The TCDC” shall refer to the organisation recognised by the Presbytery as the Tertiary Chaplaincy Development Committee of the Presbytery of Sydney of the Uniting Church in Australia.
“office-bearers” shall refer to those positions filled annually by the TCDC as set out in the guidelines.
1. Status of the Committee
1.1 The TCDC is a Committee of the Presbytery
1.2 The Chairperson of the TCDC, or their nominee is entitled to be a Representative to the Standing Committee.
1.3 The TCDC shall report to the Presbytery at least three times each year. The TCDC shall also forward copies of all minutes of its meeting to the Secretary of the Presbytery.
2. PURPOSE
2.1 To provide oversight and direction to the work of tertiary chaplaincy in the Presbytery.
2.2 To formulate policies related to the work of tertiary chaplaincy in the Presbytery.
2.3 To be a focal point for all people working in tertiary chaplaincy in the Presbytery;
2.4 Resource the Presbytery in tertiary chaplaincy matters;
2.5 Where appropriate, to facilitate leadership development and formation.
2.6 To liaise with other Presbyteries and the Synod in relation to matters of tertiary chaplaincy
3. MEMBERSHIP
3.1 Number: The Presbytery will elect a Chairperson and a committee of 12 persons, of whom at least one-third are current students. The elections will take place at the annual Presbytery elections. The Presbytery Chairperson, Presbytery Secretary and Presbytery Treasurer are ex-officio members of the TCDC.
3.2 Co-options: The committee may co-opt two additional persons who will have full memberships rights. Co-option will be for one (1) year.
3.3 Process: The TCDC may nominate potential members to the Presbytery for election.
3.4 Term: Members are appointed for a term of one year (renewable).
3.5 Vacancies: Vacancies may be filled by the Standing Committee appointing a person/s, who may be nominated by the TCDC.
4. EXPECTATIONS OF MEMBERSHIP
Support the activities of the TCDC and attend meetings of the TCDC.
A member of the committee will cease to be a member if the member resigns, dies, or fails to attend three consecutive meetings unless the Committee grants a leave of absence.
5. MEETINGS
5.1 Meetings shall be held as arranged according to the decision of the TCDC, or by a decision of the majority of the office-bearers, or by a petition of one-third of recognised current members to the Secretary or Chairperson of the TCDC or Secretary of the Presbytery.
5.2 Meetings shall take place according to the rules and regulations of the Church, as set out in the latest edition of the “Constitution, Rules and Regulations of the Uniting Church in Australia”, (following the Manual for Meetings) and will satisfy all rules of the Presbytery.
5.3 Quorum: A quorum will be seven (7) persons.
6. OFFICE-BEARERS and Representatives
The Council will elect annually members of the TCDC to the following positions as Office-Bearers of the Council:
* Secretary
* Treasurer
7. FINANCES
The Treasurer will be responsible for providing regular reports and submitting proposals to the TCDC, and will liaise at all time with the Presbytery Treasurer about TCDC finances. The TCDC operates on a 1 July – 30 June financial year, with the budget being approved by the beginning of each financial year.
8. Appointment of Chaplains and Mission Workers
8.1 Tertiary Chaplains will be appointed by the Presbytery, on the recommendation of the TCDC, and after the approval of the Pastoral Relations Committee.
8.2 Mission workers may be appointed by the TCDC after consultation with the Presbytery Standing Committee. The job description for a mission worker must be approved by the Standing Committee or its nominated representatives.
9. Annual Report
The TCDC shall provide an annual report of its activities to the Presbytery.
10. CHANGES TO GUIDELINES
Changes to these guidelines require the approval of the Presbytery, following the approval of a meeting of the TCDC.
(Guidelines approved 8 August 1999)
