Terms of Reference (as of August 2011)
MANDATE
The role of the Tertiary Resource and Oversight Committee is to give strong direction to Tertiary Chaplaincy Team in Sydney Presbytery. So that the chaplaincy team can live out the Tertiary Ministry’s mission statement “Keeping Faith, Doing Justice, Building Community” in the Tertiary Institutions and Congregations of Sydney Presbytery. Tertiary Chaplaincy in Sydney Presbytery primarily expresses its ministry through the organisation of Christian Students Uniting.
RESPONSIBILITIES
- Ensure guidance, oversight & support for the Tertiary Chaplain/s
- Ensure guidance, oversight & support for the Tertiary Mission Worker/s
- The committee shall establish and maintain a time scaled plan of objectives in rolling five year blocks reviewed and updated at least once each year. [That is, a fifth year added each year as the current year ends so that there is always a five year plan.]
- a less detailed plan for the years five to ten is to be maintained in the same way, to provide a clear longer term focus. The plan shall include at least one line for each project.
- The committee shall develop and oversee implementation of funding models for sustaining and growing Tertiary Ministry
- The committee shall be responsible for the appointing of mission workers
- An annual budget is to be prepared by the committee for approval of Standing Committee for the coming financial year.
- Report on behalf of the presbytery to the appropriate Synod body.
APPOINTMENT
- Membership with appropriate gifts and skills appropriate to the objectives of the Committee shall be appointed by the Standing Committee on a three year rotational basis
- Appointed members of the committee shall retain membership for a maximum of nine consecutive years
- More than half of the Committee shall be members of the Presbytery
- Any University Chaplains in Placement will be ex-officio members of the Committee
- One Mission worker from each campus shall be an ex-officio member of the Committee
- The Presbytery Chairperson and Presbytery Secretary are ex-officio members of the Committee
- The Committee is to nominate its own chairperson annually from the Presbytery appointed members, to be ratified by Standing Committee. The chairperson will be an ex-officio member of Standing Committee.
- Committee to comprise no less than five elected members
- Committee may invite additional members where appropriate but invited members to always be less in number than appointed members (e.g. a graduate representative)
- Presbytery Standing Committee has the right to remove a member of a Committee at any time
MEETINGS
- To be held no less than four times a year
- Additional meetings may be convened by the Committee Chair according to need or if requested by two Committee members or the Chairperson of Presbytery
- Only Presbytery appointed members, appointed Mission Workers and Tertiary Chaplains may vote
- Quorum shall be 50% of members plus one other member
- Minutes and Action Log to be prepared after every meeting
- Minutes to be presented to the next Presbytery Standing Committee after the Committee meeting
- Minutes to be available, on request to any member of Presbytery – subject to observance of any privacy or commercial interests
PROCESS FOR REVIEW
- Committee Terms of Reference to be reviewed annually by the Committee and then submitted to Presbytery Standing Committee for ratification
- Presbytery Standing Committee has the right to amend the Terms of Reference at any time
