Terms of Reference (as of August 2011)
MANDATE
The role of the Mission & Strategy Committee to develop, update as necessary, and monitor the progress of projects arising from the Presbytery’s Mission Plan.
RESPONSIBILITIES
- Provide guidance, oversight & support for the Evangelism & Mission Officer/s and the Presbytery Minister.
- Advise Church Councils and other bodies within the bounds of the Presbytery with respect to mission, including development of Mission Plans.
- Receive and consider applications for SMRF grants from Church Councils and other bodies within the bounds of the Presbytery for comment and forwarding to the SMRF Committee.
- The committee shall establish and maintain a time scaled plan of objectives in rolling five year blocks reviewed and updated at least once each year. [That is, a fifth year added each year as the current year ends so that there is always a five year plan.]
- a less detailed plan for the years five to ten is to be maintained in the same way, to provide a clear longer term focus. The plan shall include at least one line for each project.
- Responsible for allocating grants from the ISDF in line with Presbytery mission priorities.
- Provide comment on the presbytery budget from a mission and strategy perspective.
APPOINTMENT
- Membership with appropriate gifts and skills appropriate to the objectives of the Committee shall be appointed by the Presbytery on a three year rotational basis
- Appointed members of the committee shall retain membership for a maximum of nine consecutive years
- More than half of the Committee shall be members of the Presbytery
- The Presbytery Chairperson, Presbytery Minister, Mission and Evangelism Resource Officer and Presbytery Secretary shall be ex-officio members of the committee
- The Committee is to nominate its own chairperson annually, to be ratified by Standing Committee. The chairperson will be an ex-officio member of Standing Committee.
- Committee to comprise no less than six members
- Committee may invite additional members where appropriate but invited members to always be less in number than appointed members
- Presbytery Standing Committee has the right to remove a member of a Committee at any time
MEETINGS
- To be held no less than monthly
- Additional meetings may be convened by the Committee Chair according to need or if requested by two Committee members or the Chairperson of Presbytery
- Only Presbytery appointed members may vote
- Quorum shall be 50% of members plus one other member
- Minutes and Action Log to be prepared after every meeting
- Minutes to be presented to the next Presbytery Standing Committee after the Committee meeting
- Minutes to be available, on request to any member of Presbytery – subject to observance of any privacy or commercial interests
PROCESS FOR REVIEW
- Committee Terms of Reference to be reviewed annually by the Committee and then submitted to Presbytery Standing Committee for ratification
- Presbytery Standing Committee has the right to amend the Terms of Reference at any time
